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Product Development Integrations ERP

OneXerp

A custom ERP for an experiential agency that was drowning in spreadsheets and couldn't tell you how much any project actually cost.

OneXerp Dashboard

The Problem

Bridgewater Studio builds immersive experiences for brands like Nike, the NFL, LinkedIn, and major museums. Every project is custom, which means every project has hundreds of purchases: materials, equipment, services, rentals, you name it.

The problem? Nobody could tell you how much a project actually cost until it was over. Project managers were using Ramp cards, others were submitting purchase requests, and the accountant was spending her days chasing people down asking "what was this $847 charge for?"

They needed a system that could track every purchase to a specific project, in real-time, without making 90 people change how they work.

OneXerp Item Request Form

What We Built

OneXerp is a custom ERP designed around how Bridgewater actually works. It's not a generic tool they had to adapt to; it's built for their exact workflow.

Ordering & Logistics

  • PO workspace with OCR that extracts data automatically
  • Every purchase tagged to a project from day one
  • Request system for employees without Ramp cards
  • Transportation request management

Time Tracking

  • Employees log hours against specific projects
  • Full visibility into where time is being spent
  • Materials + labor = actual project cost

Job Estimation

  • Estimate new jobs with real historical data
  • Track estimates against actuals
  • Improve accuracy over time

Administration

  • Role-based access controls
  • Approval workflows and audit trails
  • Finance reviews purchases before they hit the books

Master Data Management

  • Vendors, employees, projects, cost codes in one place
  • No duplicate entries or conflicting spreadsheets
  • One source of truth for the organization

Integration Engines

  • Extensible engines for finance, purchasing, and project management
  • Ramp syncs automatically so card purchases get assigned to projects
  • QuickBooks integration for clean, categorized accounting data

The Results

90 Employees using it daily
100% Purchase visibility
0 Mystery charges

The accountant isn't chasing people down anymore. Project managers know their budget status in real-time. Leadership can actually see what projects cost before they're over. And the system is built on extensible engines (finance, purchasing, project management) that can grow with the business.

Bridgewater is now seeking funding to turn OneXerp into a product other custom job shops can use too.

Let's Work Together

Got a mess like this?

If your team is drowning in spreadsheets or your systems don't talk to each other, let's fix it.